Photography invoice template

What to put on the invoice

• The shoot: date, location and length of the session.
• Editing as its own line, by the hour or per image, so the client sees the work after the shoot.
• The usage licence: where the images may be used and for how long. Say it plainly in the description.
• Travel and expenses on their own lines, if they are not included in your fee.
• The deposit already paid: enter it as Amount already paid, so the balance due is right.
• Delivery and payment terms: the due date and how to pay; many photographers deliver full-resolution files once the balance is paid.

Deposits and licences

Taking a deposit when the client books protects the date. Invoice it as a separate document, then show it as already paid on the final invoice.

The licence is part of what the client buys. A line such as “Usage licence: website and social media, 2 years” avoids most misunderstandings later.

Questions

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